Corps Team
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Trista Wearing
Operations and Office Manager
Posted: 10/14/2024
2024-10-14
2024-11-13
Employment Type:
Contract
Industry: Non-Profit
Job Number: 17077
Field of Expertise: Operations
Remote Friendly: Hybrid Work Schedule
Job Description
Our client, a dynamic and mission-driven Jewish-faith based organization active at Geogia’s higher education institutions, is hiring an Operations and Office Manager for a contract to hire role in Midtown Atlanta. The role will be primarily on-site with some hybrid work after onboarding, and occasional visits to college campus facilities.
This critical role needs an experienced, dedicated, and deadline-driven team player. A professional with thoughtful decision-making and effective time management skills. This person will play a crucial role in ensuring the efficient and effective operations of the organization. The Operations and Office Manager will be a liaison for campus directors and partners to oversee various facilities, administrative/office, and vendor management functions to create a cohesive environment and to support the achievement of the organization’s mission to create vibrant Jewish life on every campus in Georgia. They do so by providing meaningful Jewish experiences and campus facilities to thousands of students on campuses across Georgia.
What you’ll do:
Facilities Oversight:
This critical role needs an experienced, dedicated, and deadline-driven team player. A professional with thoughtful decision-making and effective time management skills. This person will play a crucial role in ensuring the efficient and effective operations of the organization. The Operations and Office Manager will be a liaison for campus directors and partners to oversee various facilities, administrative/office, and vendor management functions to create a cohesive environment and to support the achievement of the organization’s mission to create vibrant Jewish life on every campus in Georgia. They do so by providing meaningful Jewish experiences and campus facilities to thousands of students on campuses across Georgia.
What you’ll do:
Facilities Oversight:
- Partner with Campus Directors to manage and support 10+ campus facilities to ensure they meet organizational needs.
- Support property/facility management activities related to both leased and owned properties.
- Manage effective vendor relationships and serve as liaison in support of facilities (e.g. repairs, maintenance, upgrades etc.)Â
- Develop strategies to optimize facility use and reduce operational costs.
- Develop and implement efficient office procedures and policies; support office equipment needs.
- Review existing policies and develop new policies as needed (e.g. operations manual, facility reservations, and security)
- Provide executive support to the CEO (calendar management, travel arrangements, correspondence, etc.).
- Maintain inventory of office and kitchen supplies.
- Support the Board by preparing meeting agendas and facilitating meeting planning and logistics.
- Provide occasional operational support, in partnership with Campus Directors, for student programs.
- Oversee general office and building upkeep, ensuring all spaces are well maintained
Coordinate and communicate with vendors, including custodial and maintenance - In partnership with technology vendor, oversee IT systems and software to optimize operational efficiency.
- Identify, suggest and potentially support implementing technology solutions to improve productivity and data management.
- Serve as liaison to and partner with external Accounting/Bookkeeping firm to ensure regular reporting, projections are completed, and results are shared with executive team; may support check processing, reimbursement and Venmo requests.
- General knowledge of accounts payable and invoicing.
- General knowledge of QuickBooks is preferred.
- Prepare and submit reports to Board members and other stakeholders.
- Bachelor's degree in business administration, non-profit management, or a related field preferred but not required.
- 5+ years of experience in business operations, office management, administrative support.
- A strong focus on and enjoyment in working on a team, teamwork and collaboration.
- Must be very process-oriented and deadline-oriented, with exceptional organizational, time management, and problem-solving skills. Should enjoy developing systems, organizing documents, creating and implementing systematic workflows.
- Proficiency in office software and technology tools. Familiarity with QuickBooks is a plus.
- Exceptional communication, interpersonal, and leadership skills.
- Knowledge of and respect for the Jewish faith, culture, and tradition with a commitment to the organization’s mission and values.
Meet Your Recruiter
Trista Wearing
Senior Director Recruiting
Trista joined Corps Team in 2006. She is a results-oriented Talent Acquisition professional with 20 years of Recruiting, Account Management and HR experience. Trista received her bachelor's degree in Human Ecology with a minor in Business Administration from The University of Tennessee. She is dedicated to delivering exceptional service and consistently amazes our clients with her ability to find the "purple squirrel" (the one in a million candidate for the job).
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