Corps Team
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Trista Wearing
Office Coordinator
Posted: 07/26/2024
2024-07-26
2024-08-31
Employment Type:
Contract
Industry: Non-Profit
Job Number: 16855
Field of Expertise: Administrative
Remote Friendly: No
Job Description
Our client, a non-profit organization aimed at advancing women in business, is seeking an experienced Office Coordinator for a contract-to-hire role in Midtown Atlanta.
Job Overview/Summary:
The Office Coordinator is responsible for managing and coordinating various administrative and office support activities. The role involves handling daily office tasks, coordinating meetings and events, managing office supplies, and ensuring overall efficiency and productivity within the workplace. Note: This position does not have direct reports.
Essential Duties & Responsibilities: Office Operations
Greeting/Point of Contact and Office Operations Management – 80%
Job Overview/Summary:
The Office Coordinator is responsible for managing and coordinating various administrative and office support activities. The role involves handling daily office tasks, coordinating meetings and events, managing office supplies, and ensuring overall efficiency and productivity within the workplace. Note: This position does not have direct reports.
Essential Duties & Responsibilities: Office Operations
Greeting/Point of Contact and Office Operations Management – 80%
- Responsible for opening, closing, and managing the office operations Monday – Friday, 8:00am-5:00pm, with some evening availability required as needed
- Greet and check-in member guests
- Greet people who come in for tours, track walk-ins, schedule tours, and send confirmation emails
- Answer “walk-up” member and guest questions or refer inquirer to additional resources
- Assist with move-ins and move-outs; prepare and distribute member welcome packets (online)
- Assist with building operations and maintenance to ensure highest level of member experience
- Field and assign requests submitted through online booking system
- Manage keycard activations and room access requests where applicable
- Ensure the office is clean and well kept
- Order consumables
- Submit building receipts to Executive Assistant to the CEO for expense reports
- Mail responsibilities as needed
- Identify issues for escalation to the Director of Operations and document accordingly
- Work on community initiatives designed to develop connections between members, including member introductions, event support, email and print communications, if applicable
- Solve member-related issues to ensure a cohesive community
- Assist with set-up and breakdown of events, including ordering food and beverages
- Participates in off-site for the purpose of providing visibility and administrative/program support for the organization in its region, as needed.
- College graduate with a four-year degree preferred, but not required
- Customer service and/or sales experience a plus
- Must have strong verbal and written communication skills
- Exceptional organizational and multitasking skills
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy
- Passion for entrepreneurial communities
- Passion and understanding for organization’s mission and values
- Proficient in MS Office Suite and Zoom; CRM experience a plus
- Work onsite, 5 days per week, in Atlanta Office
- Highly organized with the ability to multitask and meet multiple, concurrent deadlines
- Provide an outstanding, professional level of customer service
- Continually seeking opportunities to impact the organization’s Gold Standard of Service
- Ability to work well in an environment where multiple projects are being executed simultaneously
- Ability to offer creative solutions to problems, issues or challenges in an effective manner
- Ability to work independently and effectively with minimal supervision
- Excellent verbal and written communication skills
- Strong interpersonal skills with experience communicating with both internal and external audiences
- A team player and with a “can do" attitude
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy
- Passion for entrepreneurial communities
- Passion and understanding for mission and values
- Occasional extended/flexible hours for organizational events outside of normal business hours
- Other duties, projects, and functions as assigned and not limited to this job description
- Bachelor's degree in Business Administration or a related field
- Experience working in nonprofit organizations, corporate, or co-working office settings
- Experience using Salesforce
- Strong work ethic and a team player
- Ability to work independently and manage time effectively
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Ability to solve problems and accurately review variables where limited standardization exists
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Meet Your Recruiter
Trista Wearing
Senior Director Recruiting
Trista joined Corps Team in 2006. She is a results-oriented Talent Acquisition professional with 20 years of Recruiting, Account Management and HR experience. Trista received her bachelor's degree in Human Ecology with a minor in Business Administration from The University of Tennessee. She is dedicated to delivering exceptional service and consistently amazes our clients with her ability to find the "purple squirrel" (the one in a million candidate for the job).
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