Corps Team
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Trista Wearing
Accounts Payable and Budget Coordinator
Posted: 06/11/2025
2025-06-11
2025-07-14
Employment Type:
Contract
Industry: Professional Services
Job Number: 17478
Field of Expertise: Accounting & Finance
Remote Friendly: No
Job Description
Our client, a small private preparatory school, is seeking an Accounts Payable and Budget Coordinator for a 4+ month contract role.
The Accounts Payable and Budget Coordinator is hired by the Vice President for Finance and reports to the Controller. This position is responsible for payments, budgets, and special projects within the Business Office.
SCOPE OF RESPONSIBILITY
This position is responsible for the stewardship of school resources through vendor payments and relations, budget monitoring, and upholding school policies related to expenditures for internal and external groups.
ESSENTIAL FUNCTIONS
Accounts Payable:
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The Accounts Payable and Budget Coordinator is hired by the Vice President for Finance and reports to the Controller. This position is responsible for payments, budgets, and special projects within the Business Office.
SCOPE OF RESPONSIBILITY
This position is responsible for the stewardship of school resources through vendor payments and relations, budget monitoring, and upholding school policies related to expenditures for internal and external groups.
ESSENTIAL FUNCTIONS
Accounts Payable:
- Record invoices and issue vendor payments in a timely manner
- Prepare bi-weekly check runs
- Monitor vendor payment agreements to find discounts that can be used to reduce invoice amounts
- Manage vendor relations; work with vendors to reconcile invoices
- Maintain vendor W9 forms and complete TIN matching, issue 1099’s
- Manage all school credit card and online purchasing account activity
- Work with cafeteria manager to prepare monthly cafeteria billings and ensure timely reporting
- Maintain spreadsheet of capital spending
- Audit support as needed
- Work with Controller and Vice President for Finance on annual budget requests, issue monthly budget reports and prepare monthly summary reports.
- Work with Department Chairs, Athletics Department and parent volunteers to monitor budgets, review revenue and expense activity and resolve discrepancies
- Monitor general ledger expense and holding accounts on a monthly basis
- Manage online budget access for all departments
- Manage employee Expense Reimbursements
- Complete electronic check and cash deposits
- Post transactions to sub-ledgers daily
- Main contact for all credit card activity
- Arrange for non-athletic charter buses
- Maintain spreadsheets for ongoing projects
- Other duties, as assigned
- Bachelor’s Degree in Accounting, Finance or related field preferred.
- 3-5 years of experience in Accounting or Finance; experience in the school environment is preferred.
- Ability to work both independently and collaboratively.
- Excellent organizational skills.
- Excellent customer service and problem solving skills.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite.
- Knowledge in Blackbaud FNXT and Paymerang software systems is preferred
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Meet Your Recruiter
Trista Wearing
Senior Director Recruiting
Trista joined Corps Team in 2006. She is a results-oriented Talent Acquisition professional with 20 years of Recruiting, Account Management and HR experience. Trista received her bachelor's degree in Human Ecology with a minor in Business Administration from The University of Tennessee. She is dedicated to delivering exceptional service and consistently amazes our clients with her ability to find the "purple squirrel" (the one in a million candidate for the job).
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