Administrative Assistant
Posted: 03/16/2026
Employment Type:
Contract
Industry: Financial Services
Job Number: 17840
Field of Expertise: Administrative
Remote Friendly: Hybrid Work Schedule
Job Description
Our client, a leading independent investment management firm, is seeking an experienced Administrative Assistant for a 3+ month contract in Houston, TX. This role is hybrid, in office four days a week.
Job Description Summary
Supports a wide range of activities supporting firm and business unit needs, including administrative support.
Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence, reports, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Arranges business travel, coordinates meeting arrangements and tracks and submits expenses.
Your Role
The Sr. Administrative Assistant will provide various technical and administrative support functions to the Managing Director, Chief Technology Officer (CTO) and the broader Technology department. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve our clients.
You Will Be Responsible For:
Job Description Summary
Supports a wide range of activities supporting firm and business unit needs, including administrative support.
Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence, reports, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Arranges business travel, coordinates meeting arrangements and tracks and submits expenses.
Your Role
The Sr. Administrative Assistant will provide various technical and administrative support functions to the Managing Director, Chief Technology Officer (CTO) and the broader Technology department. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve our clients.
You Will Be Responsible For:
- Heavy calendar management and consistent collaboration with other Assistants across the firm
- Lead meeting coordination and logistics planning in partnership with other colleagues on time sensitive meetings and tasks
- Maintain structure and schedule of prep/debrief meetings for key senior leadership meetings and committees.
- Comprehensive travel management. Maintain travel log, schedule and analysis.
- Manage expense report and invoice review and approval
- Coordinate internal and external client meetings including meals and in-office logistics coordination
- 5+ years administrative/professional office experience
- Bachelor’s Degree preferred
- Sophisticated digital literacy in Microsoft Office 2010 (Word, Excel, PowerPoint) must be proficient in document management & creation with demonstrated ability to combine documents from all MS Office products & Adobe Acrobat
- Ability to multi-task with accuracy, prioritize work, and meet tight deadlines
- High level of communication skill (oral and written) and organizational skills
- Ability to learn new software packages as needed with the expectation to be proficient in a short amount of time
Meet Your Recruiter
Gena Gonzales
Senior Recruiting Consultant
Gena joined Corps Team in 2021 and has over 12 years of recruiting experience focusing on IT, Engineering and Professional Services. She also has experience in start-up and corporate environments with consultative full life cycle recruitment background, administrative support and HR background. She is skilled at building relationships with employees across all levels of an organization, multitasking and adapting to meet any changing organizational needs. Gena has a Bachelors degree in Journalism and a minor in Speech Communications.
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