Corps Team
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Danielle Potschantek
Executive & Personal Assistant
Posted: 04/03/2025
2025-04-03
2025-05-21
Employment Type:
Direct Hire
Industry: Professional Services
Job Number: 17416
Field of Expertise: Administrative
Remote Friendly: Hybrid Work Schedule
Job Description
Our client, a successful and growing New York City-based real estate investment firm, is seeking a highly professional, and proactive Executive & Personal Assistant to support the Co-Founder & Managing Partner in managing a demanding schedule, frequent travel, and an extensive network of professional, philanthropic, and personal relationships.
This is not a reactive, task-only role. This is for a professional who is passionate about Executive Assistance as a career—and is also passionate about anticipating needs, adding polish and strategy, and making big goals achievable through thoughtful, logistical, and relationship-based support.
The role will be primarily remote, but require some in-office, in-person work, and occasionally work on a weekend or evening for events, key meetings. As such a candidate based in a reasonable commuting distance to New York City.
Core Responsibilities
Professional Support
This is not a reactive, task-only role. This is for a professional who is passionate about Executive Assistance as a career—and is also passionate about anticipating needs, adding polish and strategy, and making big goals achievable through thoughtful, logistical, and relationship-based support.
The role will be primarily remote, but require some in-office, in-person work, and occasionally work on a weekend or evening for events, key meetings. As such a candidate based in a reasonable commuting distance to New York City.
Core Responsibilities
Professional Support
- Manage complex calendars, appointments, and recurring priorities across time zones and commitments (business, teaching, philanthropy, etc.)
- Draft, format, and send correspondence—emails, outreach, follow-ups—on behalf of the Partner
- Research, prep, and proactively coordinate travel itineraries including hotels, flights, car services, dining, and meetings (business and personal)
- Support relationship management efforts by tracking key contacts, remembering milestones (birthdays, anniversaries), and planning thoughtful gestures or follow-up
- Assist with managing the Partner’s professional presence, including LinkedIn activity and speaking engagements
- Liaise with team members and external contacts on ongoing projects and confidential matters
- Handle logistics related to balancing life between two personal residences (NYC and Bermuda), including errands, deliveries, and vendor coordination
- Support with occasional minor project management
- Assist in coordination of family events, social gatherings, dinners, and philanthropic events
- Maintain reminders and planning for special occasions (birthdays, holidays, religious observances)
- Help incorporate wellness routines or appointments into a hectic schedule aligned with the Partner’s health goals
- Are deeply mission-driven, with an interest or appreciation for social impact, community engagement, and/or philanthropy
- Have strong discretion and can seamlessly handle confidential, high-level matters across private equity, personal life, and high-profile relationships
- Have a keen eye for detail, polish, and presentation—whether drafting an email or coordinating a dinner
- Are NYC-based or highly familiar with NYC logistics and vendors, even if working remotely
- Thrive on creating structure, using systems like Asana or similar project management tools to manage tasks
- Are intellectually curious and socially perceptive, able to anticipate needs and think three steps ahead
- Bring professionalism and presence—comfortable interacting with executives, investors, academics, philanthropists, and nonprofit leaders
- Are proactive, not just responsive; a partner, not just a task-doer
- Understand the rhythms of the Jewish calendar or Jewish community life, or are open to learning and supporting respectfully
- 3+ years in a senior-level Executive Assistant or Personal Assistant role
- Experience supporting C-suite executives or founders in fast-paced, high-profile environments
- Strong written communication skills (email drafting and editing a must)
- Experience in real estate, private equity, investment banking, or mission-driven organizations preferred
- Familiarity with Google Workspace, Microsoft Office, task management systems (e.g., Asana), and digital communication tools
- Able to work flexible hours, including occasional evenings/weekends depending on travel and events
- The Partner’s calendar runs like a well-oiled machine—prioritized, balanced, and aligned with strategic goals
- Relationships are nurtured thoughtfully—no missed birthdays, no forgotten follow-ups, and everything handled with polish
- Travel is seamless and meaningful - logistics handled, opportunities for connection maximized
- Time is optimized—so the Partner can focus on impact, leadership, and vision
Meet Your Recruiter
Danielle Potschantek
Senior Recruiting Consultant
Danielle joins Corps Team as a Senior Recruiting Consultant with over 20 years of Human Resource and Recruiting experience both on the staffing side and the corporate side. Danielle has experience managing the full recruitment lifecycle and developing efficient procedures to identify high-quality candidates. She has recruited for all levels in the organization and across multiple industries including technology, software, consulting, finance, and medical technologies.
Danielle is passionate about building strong relationships with her clients and matching high-caliber candidates to their open positions. Danielle is a member of SHRM and is a certified trainer in behavioral-based interviewing. She holds a Bachelor's degree from William Paterson University in Elementary Education and a Master’s degree from Fordham University in Human Resources Education.
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