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Executive Assistant

Grand Central, NY 10017

Posted: 10/23/2024 Employment Type: Contract Industry: Financial Services Job Number: 17189 Field of Expertise: Accounting & Finance Remote Friendly: Hybrid Work Schedule

Job Description

Our client, a large financial services company, is seeking an experienced Executive Assistant for an long-term contract-to-hire role. The office is in midtown Manhattan. This role is hybrid, with three days onsite per week. 

This unique position requires a professional executive assistant to step into an asset management environment, within the investor solutions group, with an open mind to take on anything and everything. Flexibility will be a key attribute as responsibilities will increase; to include ad hoc projects, travel arrangements (both international and domestic), heavy calendar management, dinner and lunch reservations, conference and roadshow planning, data entry and meeting tracking.

Responsibilities:
  • Meeting Materials – assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospects
  • Coordinate refreshments, guest registration with security and greeting of guests for in-office meetings
  • Manage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes.  Printing reports upon request
  • Complete expense reports via Concur
  • Compliance presentation approval process via AdMaster
  • Coordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling external/roadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.
  • Manage executives’ calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeper
  • Work with other support team members, including affiliate executive and admins, providing general administrative assistance as needed
  • Assist with ad hoc projects as assigned
Qualifications:
  • Minimum of 5-years of administrative support experience, preferably supporting C-Suite executives
  • Strong Microsoft skills; Outlook, Excel, Word, and PowerPoint
  • Experience with Concur, CRM (DealCloud) preferred; ability to learn software systems quickly
  • Bring confidence, can-do attitude
  • Ability to anticipating events, acting ahead of time; initiative-taking mindset
  • Ability to maintain confidentiality of all sensitive and confidential information and issues
  • Ability to be resourceful with little assistance

Pay Rate- $53.15- $55.15/hour

Meet Your Recruiter

Trista Wearing
Senior Director Recruiting

Trista joined Corps Team in 2006. She is a results-oriented Talent Acquisition professional with 20 years of Recruiting, Account Management and HR experience. Trista received her bachelor's degree in Human Ecology with a minor in Business Administration from The University of Tennessee.  She is dedicated to delivering exceptional service and consistently amazes our clients with her ability to find the "purple squirrel" (the one in a million candidate for the job).    

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About Grand Central, NY

Ready to kick-start your career in the vibrant area surrounding Grand Central, New York? This bustling hub offers an unparalleled blend of career opportunities and city charm. Imagine working just steps away from iconic landmarks like the Chrysler Building and Times Square, surrounded by world-class dining options and renowned art galleries like the Museum of Modern Art. With Broadway theaters, professional sports teams like the New York Yankees, and the tranquil retreat of Central Park at your fingertips, there's no shortage of excitement and growth potential in this fast-paced metropolis. Explore our job listings today and discover the endless possibilities that await you in this dynamic region!