Corps Team
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Kirsten Overlee
Executive Assistant
Posted: 06/03/2025
2025-06-03
2025-07-14
Employment Type:
Direct Hire
Industry: Non-Profit
Job Number: 17482
Field of Expertise: Administrative
Remote Friendly: No
Job Description
Our client, an art non-profit in the Midtown area of Atlanta, is seeking an Executive Assistant for a direct hire role.
Provides administrative and managerial support to the President and CEO in areas such as completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed. The Assistant will also be a liaison to Board members and key constituents and the greater community.
Work Schedule:
Monday-Friday, 9am-5pm.
Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines).
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Administrative:
While conditions may alter the amount of time spent on any one area, the time spent on the position’s responsibilities can be expected to be as follows:
Administrative Duties for the President                        80%
Management of Executive Office and Clerical Duties   15%
Special Functions / Research 1Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 5%
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
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Provides administrative and managerial support to the President and CEO in areas such as completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed. The Assistant will also be a liaison to Board members and key constituents and the greater community.
Work Schedule:
Monday-Friday, 9am-5pm.
Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines).
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Administrative:
- Develop and maintain working knowledge of the duties and responsibilities of the President.
- Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the PresidentÂ
- Set-up and coordinate with others all aspects of the Executive Office, to include the following: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems.
- Manage the President’s schedule, scheduling appointments and coordinating with others as needed.
- Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President.
- Collect President’s mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s).
- Review emails daily that are red flagged by the President. Review them the next day with the President regarding further action.
- Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations.Â
- Manage President’s and senior leadership’s travel and accommodations, and maintain CEO’s expense reports.
- Assist with coordination of speaking engagements for the President
- Manage executive office and board room scheduling
- In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements.Â
- Arrange patron acknowledgements and draft congratulatory communications.
- Follow through with all details regarding special events of the President’s Office.
- Coordinate President’s sponsorships of fundraising events
- Create and distribute auction packages and donations from President’s office
- Provide Executive Office with project research, coordination and follow through.
- Prepare PowerPoint presentations.
While conditions may alter the amount of time spent on any one area, the time spent on the position’s responsibilities can be expected to be as follows:
Administrative Duties for the President                        80%
Management of Executive Office and Clerical Duties   15%
Special Functions / Research 1Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 5%
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Bachelor’s degree from a four-year college or university.
- 10+ years of executive administration experience assisting top executives or an equivalent combination of education and experience.
- Experience with and ability to accurately transcribe from recordings required.
- Experience with and ability to write and proofread own work required.
- Familiarity with and a desire to work in the Arts is preferred.
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- Must display professionalism in all settings.
- Must be a self-starter.
- Ability to manage/handle multiple tasks and to thrive in a fast-paced and demanding environment.
- Impeccable organizational, time management, attention to detail, and keyboard skills are required.
- High level of proficiency with Microsoft Office Suite, including PowerPoint, is required.
- Excellent written and oral communication skills.
- Outstanding interpersonal skills with ability to successfully interact and work with a diverse group of people.
- Must possess a positive and personable demeanor and be able to relate well with a diverse population.
- Exceptional mathematical aptitude required, with an emphasis on accuracy.
- Able to manage departmental budgets, expenses, and expense accounts.
- Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and an immediate decision is necessary.
- Ability to interpret a variety of instructions in written, oral or schedule form.
Meet Your Recruiter
Kirsten Overlee
Senior Director Recruiting
Kirsten is a highly strategic, results oriented Senior Director of IT Recruiting with more than 20 years of experience attracting and retaining top quality candidates. She currently leads our outstanding IT and Engineering recruiting team and handles account management for some of Corps Teams top clients.
Prior to Corps Team, Kirsten was a Sr Recruiter for two well-known IT Staffing Firms and a Corporate Recruiter for MedImpact Healthcare Systems, Western Digital and Texas Instruments. Kirsten brings a unique expertise to the table based on her diverse recruiting background and has gained a reputation as a no-nonsense recruitment professional. Kirsten can draw upon a diverse history in Talent Acquisition, “Needle in a Haystack”, sourcing, recruitment and screening, Executive Search, Client Relationship Management, Account Management and Client Retention. Kirsten is an active professional member of SHRM and possesses a Bachelor of Business Administration with an emphasis in Management Information Systems. Kirsten has been with Corps Team for over ten years.
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