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Office & Facility Coordinator
Posted: 07/16/2025
Employment Type:
Contract
Industry: Retail/Consumer Goods & Services
Job Number: 17527
Field of Expertise: Operations
Remote Friendly: No
Job Description
Our client, a leader in the power sports industry, is seeking an experienced Office and Facility Coordinator for a 12+ month contract assignment in Novi, Michigan. This role is fully onsite.
JOB DUTIES
Office & Facility Operations
JOB DUTIES
Office & Facility Operations
- Open and distribute incoming mail and coordinate internal/external information flow related to the Novi Office
- Order and maintain inventory of office supplies (e.g., Kleenex, hand soap)
- Manage general cleanliness of the office and assign tasks (e.g., dishwasher)
- Order and restock coffee supplies and maintain coffee areas
- Assign seating, create name tags, and set up desks for employees
- Submit invoices for monthly bills into COR 360 (Utilities, etc.)
- IT, A/V & Network Support
- Be the contact for IT on network and A/V issues
- Coordinate with EHSS for safety postings and facility qualifications
- Track and report Freon losses annually
- Financial & Lease Administration
- Work with finance on monthly lease payments and CAM reconciliation
- Submit tickets and schedule services with landlord (e.g., HVAC, fire inspection, window washing)
- Security & Asset Management
- Manage badge creation for new employees
- Maintain equipment list for personal property tax reporting
- HS Diploma required, Bachelor's degree preferred.
- 3-5+ years of relevant work experience in an administrative, facilities, or related area.
- Experience with Microsoft Office including Word, Excel, and Outlook.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Office environment, standard cubicle layout.
- 20 hours per week, Monday to Friday 8am to noon.
- Some opportunity for additional hours based on activity at the facility
Meet Your Recruiter
Gena Gonzales
Senior Recruiting Consultant
Gena joined Corps Team in 2021 and has over 12 years of recruiting experience focusing on IT, Engineering and Professional Services. She also has experience in start-up and corporate environments with consultative full life cycle recruitment background, administrative support and HR background. She is skilled at building relationships with employees across all levels of an organization, multitasking and adapting to meet any changing organizational needs. Gena has a Bachelors degree in Journalism and a minor in Speech Communications.
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Start your next career adventure in Novi, Michigan! This vibrant city, located in Oakland County, offers a perfect blend of suburban charm and urban amenities. Novi boasts a thriving business community, proximity to Detroit, and easy access to major highways, making it an ideal location for professionals seeking growth opportunities. Enjoy shopping at Twelve Oaks Mall, indulge in the local cuisine at Diamond Jim Brady's Bistro, or catch a show at the Novi Civic Center. Explore job opportunities in this dynamic region today and discover why Novi is the perfect place to advance your career.