Office Manager (part time)
Job Description
The Office Manager will coordinate office activities and operations, while providing clerical and administrative support to management.
Duties/Responsibilities:
- Oversees the daily workflow, project management, and general office management.
- Directs office activities and functions to maintain efficiency and compliance with company policies.
- Clerical support for management and staff.
- HR onboarding, termination, and maintains HR Manual.
- Serves as liaison to IT Services and Payroll Specialists.
- Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
- Oversees telephone services, email correspondence, and mail distribution.
- Maintains office equipment and supplies inventory.
- Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
- Maintains systems and applications (Intralinks, Viewpoint, Constant Contact, DealCloud, Egnyte).
- Completes or assists with accounting tasks such as invoicing, accounts payable and receivable, posting entries to QuickBooks, writing checks, and assisting with payroll preparation.
- Performs other related duties as assigned.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with an ability to prioritize tasks and meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Proficient with Microsoft Office Suite (Outlook, MS Excel, Word, PowerPoint, etc.)
- Proficient with QuickBooks.
- 4-5+ years of administrative and clerical experience required.
- Prior bookkeeping or accounting experience required.
- 4 year degree or equivalent required.
Base Salary $30,000-$35,000 + bonus. Final determination of salary will be based on an evaluation of experience, education, budget, etc.
Meet Your Recruiter
Lynn Danen
Lead Senior Recruiter
Lynn, a Certified Diversity & Inclusion Recruiter, joined Corps Team in March of 2011. She earned her bachelor’s degrees in Psychology and Philosophy from Northern Kentucky University. Lynn has over 18 years of Recruiting and HR experience, and finds great fulfillment in partnering with hiring managers to help them find the best candidate for their hiring needs. Partnering with employers in a wide range of industries, Lynn’s recruiting expertise includes human resources and total rewards, accounting and finance, marketing, business development, supply chain, customer support, business operations, and administrative roles. However, she has also successfully met business needs by managing recruitment processes outside of her wheelhouse, facing these challenges with excitement and determination.