Corps Team
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Caren Cohen
Office Manager/Executive Assistant
Posted: 01/29/2024
2024-01-29
2024-03-23
Employment Type:
Contract
Industry: Financial Services
Job Number: 16603
Field of Expertise: Administrative
Remote Friendly:
Job Description
Our client, a mid-town Atlanta company, is seeking an Office Manager/Executive Assistant for a 3+ month contract-to-hire role. Candidate must be willing to travel locally between the office and a co-working space.
Seeking a detail-oriented Office Manager/Executive Assistant to support the CFO and manage various administrative tasks. This role requires exceptional organizational skills, proactive problem-solving abilities, and a positive attitude in a small team setting.
Responsibilities:
Seeking a detail-oriented Office Manager/Executive Assistant to support the CFO and manage various administrative tasks. This role requires exceptional organizational skills, proactive problem-solving abilities, and a positive attitude in a small team setting.
Responsibilities:
- Utilize IT skills to identify ways to enhance productivity for the CFO.
- Manage tasks using our online Project Management Tool (Kanban).
- Daily use of Excel to create, update, and maintain a variety of data.
- Handle confidential information with discretion.
- Assist CFO with administrative tasks: schedule meetings, prepare notes and meeting minutes, distribute mail from virtual office, manage calls, and handle general emails.
- Manage business and CEO’s personal insurance policies by collaborating with agent and CFO and maintain updated electronic records.
- Maintain details of CEO's personal property for insurance and estate purposes and participate in the selling and/or transfer of these assets.
- Aid in annual tax preparation, invoicing, and vendor liaison.
- Procure and manage supplies for remote employees.
- Manage Atlanta storage unit and inventory and assist remotely with units in California.
- Administer the donation process for CEO and private foundations.
- Thrives on exploring in-depth topics and enjoys diving down the rabbit hole of research and discovery.
- Demonstrates versatile skills across a wide range of responsibilities, making valuable contributions to various facets of the organization's operations (i.e., jack of all trades)
- Anticipate and fulfill CFO's needs.
- Possess strong communication skills, orally and written.
- Work independently, manage tasks efficiently, and take ownership.
- Juggle multiple projects and priorities while meeting deadlines.
- Maintain meticulous attention to detail and is comfortable working with numbers in detail.
- Enjoys being challenged and can adapt to changing conditions and high-pressure situations.
- Uphold service standards and collaborate as a team player.
- High School Diploma
- Minimum 3 years executive support, personal assistant, and/or administrative experience
- Proficient skills with Outlook and Microsoft Office suite, primarily Excel and Word
Meet Your Recruiter
Caren Cohen
Recruiting Consultant
Caren joined Corps Team in 2021. Caren has over 20 years’ experience in advertising, public relations and customer care.
A graduate of the University of Georgia, Caren is a loyal Bulldogs fan and enjoys attending games with her husband Reece and two children, Jackson 20 and Dylan 17. She is dedicated to finding the right person for the position and is thrilled when she finds the ‘perfect fit’ for her clients. She is excited to be connecting amazing candidates with amazing companies.
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