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Operations Associate

Herndon, VA 20170 | Work from home flexibility

Posted: 07/18/2023 Employment Type: Direct Hire Industry: Consulting Job Number: 16320 Field of Expertise: Administrative

Job Description

Operations Associate:
Recruiting and staffing of this is being handled by Corps Team on behalf of our client. This is direct hire full time, hybrid position with a full benefits package and an excellent work-life balance. Candidates must be based in the Northern Virginia area and able to work in the office in Herndon, VA two days per week.

We are seeking a driven and energetic team member with at least 3 years of finance and office operations experience who seeks a fantastic opportunity for professional growth and entry into the agile consulting profession.

The Finance and Administration Coordinator will jump into a fast-paced position with a diverse range of responsibilities that include:

Finance Coordination
  • Prepare, review and send invoices for clients, manage collections and resolve any billing issues
  • Coordinate with bookkeeper and management team to ensure efficient financial monitoring and reporting
  • Coordinate with bookkeeper and management team to ensure up to date procedures for handling finances and accounting
  • Review accounting discrepancies and recommend corrective actions
  • Proactively manage accounts payable and accounts receivable
  • Act as primary liaison/coordinator with external entities such as bookkeeping company, CPA firm and tax authorities, etc
  • Monitor the performance of the financial assets and provide monthly reports on finance projections
  • Coordinate with CPA firm to ensure tax reporting obligations are fulfilled in a timely manner

Benefits Coordination
  • Support the leadership team in relation to recruitment processes and human resources matters
  • Develop and manage human resources procedures in line with State of VA legal requirements
  • Ensure streamlined, digital time and travel expense reporting
  • Coordinate and review payroll processing with bookkeeper
  • Monitor 401(k) and Cash Balance, and manage relationships with TPA and investment firm
  • Manage Health insurance and COBRA processing and reporting
  • Support management team with performance feedback delivery processes and actions

Operations Coordination
  • Customer service – answer phones and email questions related to training events
  • Virtual training support – act as a technical co-host to support our online training events
  • Customer relationship support – work as a team to connect with customers and ensure customer satisfaction
  • Office operations – As a key holder, support all aspects of office operations
  • Other: Operational tasks to support our team as requested

Our ideal candidate has these self-managing qualities:
  • Detail-oriented with an independent capacity for follow through
  • Comfortable with change in a fast-moving, dynamic environment with a bias towards action
  • Exceptional communications skills, especially with professional email
  • Highly collaborative and team-oriented, especially in a virtual environment
  • Highly developed sense of integrity and commitment to customer satisfaction
  • Strong decision-making and analytical abilities
  • Strong technical skills are a huge plus – proficiency with the Microsoft Office and Google suites, as well as collaboration tools like Zoom, etc.
  • Proven expertise in Excel and financial systems
  • Above average proficiency and experience with financial and reporting apps such as Zenefits,, Tsheets, and Expensify

  • Paid Federal Holidays
  • Paid vacation and personal leave
  • Paid family / parental leave
  • Health, dental and vision insurance
  • Short term disability insurance
  • 401k with 3% company contribution
  • Laptop and all office productivity tools provided
  • Work remotely the majority of the time
  • Quarterly bonuses based on company performance

Meet Your Recruiter

Jennifer Bainbridge
President, Washington D.C.

Jennifer Bainbridge owns and operates the Washington D.C. and Northern Virginia franchises of Mom Corps, Inc., after spending many years in IT Leadership in the computer software, telecommunications and financial services industries. Jennifer has extensive experience in all areas of the software development lifecycle with an emphasis on Agile practices and software quality. With this expertise, she has regularly led seminars and classes on evolving IT technology. She also has extensive international management experience including offshore and nearshore IT staffing solutions. Jennifer has been with Corps Team since 2009. During that time she has been a frequent speaker and subject matter expert on hiring best practices and work-life synthesis. She currently serves on the board of Northern Virginia SHRM. Bainbridge graduated with an MBA from the College of William and Mary and a BA from Barnard College.

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