Corps Team
https://cdn.haleymarketing.com/templates/61382/logos/corps_team_logo_social.png
http://www.corpsteam.com
http://www.corpsteam.com
true
Brigid Lipps
Part-Time Administrative Assistant
Posted: 01/02/2025
2025-01-02
2025-02-17
Employment Type:
Contract
Industry: Retail/Consumer Goods & Services
Job Number: 17288
Field of Expertise: Administrative
Remote Friendly: No
Job Description
Our client is a faith-based, growing lifestyle brand, poised for significant expansion, with a passionate founder who needs a proactive, organized, and detail-oriented Administrative Assistant to provide crucial support in a contract-to-hire role.
This part-time role will be roughly 20 hours per week and involve a variety of administrative tasks to ensure smooth day-to-day operations, assisting the founder in managing their time, coordinating schedules, and handling multiple projects.
Key Responsibilities:
Administrative Support for Founder:
This part-time role will be roughly 20 hours per week and involve a variety of administrative tasks to ensure smooth day-to-day operations, assisting the founder in managing their time, coordinating schedules, and handling multiple projects.
Key Responsibilities:
Administrative Support for Founder:
- Provide day-to-day administrative assistance to the Founder/CEO, managing a busy calendar and ensuring meetings, appointments, and deadlines are effectively coordinated.
- Prepare and manage correspondence, reports, presentations, and other documents as needed.
- On occasion, assist with personal tasks as required by the Founder to help balance their professional and personal commitments.
- Schedule meetings, calls, and travel arrangements, ensuring time management is optimized.
- Coordinate logistics for internal and external meetings, including booking venues, preparing materials, and handling follow-up communications.
- Ensure that the Founder is well-prepared for meetings and appointments by organizing relevant documents and materials.
- Support the Founder in tracking and managing ongoing projects, ensuring deadlines and deliverables are met.
- Help gather, organize, and follow up on information needed for various projects, both internally and with external partners or vendors.
- Maintain project timelines and assist with tracking progress, updates, and next steps.
- Help maintain organization of the office, including supplies, and document management.
- Assist with organizing company-wide events, meetings, or off-site gatherings as needed.
- Help set up systems and processes to streamline administrative tasks and improve efficiency.
- Communication and Liaison:
- Serve as a point of contact between the Founder and other team members, clients, or external partners.
- Draft and send emails, update teams, and ensure follow-through on action items.
- Maintain confidential information and handle sensitive matters with discretion and professionalism.
- Assist with data entry, document organization, and general office support as needed.
- Support HR administrative items: payroll processing and troubleshooting, PTO tracking in payroll system to ensure accuracy, onboarding documentation.
- Expense reporting and processing.
- Help with various ad-hoc tasks and special projects as requested by the Founder.
- Assist with customer service or vendor communication when necessary, including responding to inquiries and handling follow-ups.
- Support the Founder in administrative duties related to sales, inventory, and fulfillment as needed.
- Proven experience as an administrative assistant, office assistant, or similar role (administrative experience supporting a founder, and/or working in a retail or wholesale environment is a plus).
- Exceptional organizational skills and the ability to manage multiple tasks and projects simultaneously.
- Strong communication skills, both written and verbal, with a professional, collaborative, team-focused demeanor.
- Proficiency with office software, including Microsoft Office (Word, Excel, PowerPoint), experience with Shopify or other ecommerce platforms is a plus.
- Ability to work independently and pitch in as part of a team, showing initiative and flexibility in a fast-paced environment. A “no job is too small” focus and approach.
- Strong attention to detail and ability to prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Prior experience working directly with a founder, in a small, growing company is a plus.
- Experience with project management tools (e.g., Trello, Asana, Monday.com).
- Familiarity with basic retail or wholesale operations.
- Knowledge of customer relationship management (CRM) software or databases is a plus.
Meet Your Recruiter
Brigid Lipps
Recruiting Manager
Brigid is the Recruiting Manager for Corps Team and has been with the company for 12 years. She is a PHR, SHRM-CP, and HR Generalist certified professional with over 20 years of Recruiting and HR experience. She is driven to make a difference in the lives of candidates and clients by connecting great talent with great companies.
Brigid leads a team that recruits nationally across various industries and for positions in Human Resources, Accounting & Finance, Sales & Marketing, Administration, Management, and more. She received her Bachelor’s degree from Mount St. Joseph University and stays up to date on recruiting trends through continuous education from her certifications.
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Charlotte, NC
Ready to embark on a new career adventure? Explore our job opportunities in and around Charlotte, North Carolina, where the Queen City's vibrant energy meets Southern charm. Known for its dynamic job market and diverse industries, Charlotte offers endless growth possibilities for professionals seeking new opportunities. Discover the city's rich history at the Levine Museum of the New South, catch a show at the Blumenthal Performing Arts Center, or immerse yourself in nature at the stunning Freedom Park. Indulge in the region's famous barbecue joints, explore the NASCAR Hall of Fame, or cheer on the Carolina Panthers at the Bank of America Stadium. Join us in Charlotte and unlock a world of career possibilities in this bustling city with a small-town feel.